Hardware and Paint Store Point of Sale

Yes. MicroBiz supports an unlimited number of product records, making it well suited for hardware and paint retailers that carry thousands of SKUs across multiple departments. You can organize products into categories and subcategories — for example, separating paint, plumbing, electrical, fasteners, and tools into their own sections — and use advanced filterable search at the register to quickly find any item. Products can also be assigned to multiple price levels, customer groups, and store locations from the same catalog.

Yes. MicroBiz supports matrix products with up to three variants, allowing you to set up a single product record for a paint line and define all available combinations of sheen, finish, size, or color family. Each combination can carry its own price, SKU, and inventory level. At the register, staff simply select the desired variant from the matrix rather than searching for a separate product record for each option — keeping your catalog clean and your checkout process fast.

Yes. MicroBiz supports customer-based pricing tiers that allow you to offer different price levels to different customer groups. You can set up a contractor or trade pricing tier and assign it to specific customer accounts, so that when a painter or contractor purchases from you their discounted pricing is applied automatically at the register without requiring staff to manually override prices. Pricing tiers can be configured as a percentage discount, a fixed dollar amount off, cost plus a defined margin, or a specifically defined price per item.

Yes. MicroBiz has a built-in special order workflow that allows you to take customer orders for items not currently in stock, collect a deposit, and track the order through to fulfillment. When the item arrives from your vendor, MicroBiz automatically links it back to the original customer order and alerts you so the customer can be contacted for pickup or delivery. This is particularly useful for hardware and paint retailers who regularly source non-stocked items like specialty fasteners, custom millwork, or specific paint products not carried in standard inventory.

Yes. MicroBiz includes a full credit account and accounts receivable module. You can set up house charge accounts for contractors, painters, and commercial customers, allowing them to purchase on account and pay on a monthly or agreed billing cycle. MicroBiz tracks the full account balance, available credit, and complete transaction history for each account. You can generate and print or email AR statements, set credit limits and payment terms per customer, and support open item accounts receivable — meaning payments can be allocated against specific open invoices rather than simply applied to the oldest balance.

Yes. MicroBiz integrates directly with QuickBooks Online. With one click you can publish register batch financial data to mapped GL accounts in QuickBooks, including sales revenue, cost of goods sold, taxes, and payment type breakdowns. When you receive inventory from suppliers, MicroBiz can automatically create vendor bill payables in QuickBooks. Sales tax liabilities are also pushed directly to the QuickBooks Sales Tax Center, keeping your books accurate without manual data entry.

Yes. MicroBiz is built for multi-location retail. You can manage inventory, pricing, customers, and reporting across all your locations from a single cloud-based system. Stock levels are visible across all locations at the register, making it easy to locate an item at another store or warehouse location. You can transfer inventory between locations, set location-specific pricing — for example, different pricing for your retail store versus your wholesale operation — and run reports by individual location or across all locations combined.

Yes. MicroBiz supports quantity-based tiered pricing, allowing you to set price break points based on the quantity purchased. At the register, MicroBiz keeps track of the number of items added to a transaction and automatically adjusts the price when a quantity threshold is reached. For example, you can sell a gallon of paint at the regular retail price for one to four gallons, and automatically drop to a lower contractor price when five or more gallons are purchased in a single transaction — without requiring staff to manually apply discounts.

Yes. MicroBiz supports fractional sale quantities, allowing you to sell products in any unit of measure including weight, volume, or length. This means you can sell paint in fractional gallon amounts, rope or chain by the foot, or bulk hardware by the pound — and enter precise fractional amounts at the point of sale without needing to create separate SKUs for different quantities. This keeps your product catalog clean while giving you the flexibility to sell products accurately at the register.

Yes. MicroBiz integrates directly with WooCommerce, allowing you to publish your in-store hardware and paint products to your website with one click. MicroBiz automatically syncs inventory levels between your store and your WooCommerce site, so when an item sells in-store the stock count on your website updates immediately — preventing overselling of items that are no longer available. Online orders are pulled into MicroBiz for fulfillment and inventory management, allowing you to manage in-store and online sales from a single system.

Yes. MicroBiz supports open item accounts receivable, which means payments made on a customer account can be allocated against specific open invoices rather than simply applied to the oldest balance. This is particularly valuable for contractors and commercial customers who may have multiple simultaneous orders open at the same time and want to pay off specific jobs or deliveries independently. Open item AR keeps each account clean and organized, and makes it easy to identify exactly which invoices remain outstanding at any point in time.

Yes. MicroBiz provides multiple ways to save custom paint mix details for future reference. You can add notes at the customer record level to store a customer's preferred paint formulas and mix specifications, making them easy to look up the next time they come in. You can also add notes at the transaction level to document the mix used on a specific order, creating a history of past purchases with mix details attached. Additionally, MicroBiz supports line-level notes on individual products within a transaction, allowing staff to record the exact formula, base, colorant, and sheen directly on the paint line item at the register. Together these options give hardware and paint retailers a flexible way to track and retrieve custom mix information without a separate system.

Yes. MicroBiz allows staff to create a price item on the fly directly at the register without needing a pre-existing product record. When mixing a custom color, staff can enter a product name or description — such as the paint brand, color name, or mix reference — add a note with the formula details, and enter the price on the spot. This is ideal for one-off custom mixes or special color matches where creating a full product record in advance is not practical. No manager override or special permission is required, making the process fast and straightforward for front-line staff.

Yes. MicroBiz integrates with a barcode lookup catalog that allows you to search for and instantly import product data by scanning or entering a UPC barcode. When adding a new hardware or paint product to your catalog, MicroBiz will look up the item and automatically populate the product name, description, and other available product details — eliminating the need to manually key in product information. This is a significant time saver for hardware and paint retailers who carry a large number of SKUs and frequently need to add new products from multiple vendors and categories.