Sewing and Fabric Store Point of Sale

Yes. MicroBiz supports matrix products with up to three variants, allowing you to set up a single product record for a fabric line and define all available combinations of colorway, pattern, and width. Each combination can carry its own price, SKU, and inventory level. At the register, staff simply select the desired variant from the matrix rather than searching for a separate product record for each option — keeping your catalog clean and your checkout process fast.

Yes. MicroBiz supports fractional sale quantities, allowing you to sell fabric and other materials in any unit of measure. This means you can sell fabric by the yard, half yard, quarter yard, or any other fractional amount — and enter the precise quantity at the point of sale without needing to create separate SKUs for each cut size. This keeps your product catalog clean while giving you the flexibility to cut and sell fabric accurately at the register.

Yes. MicroBiz supports an unlimited number of product records, making it well suited for sewing and quilt retailers that carry thousands of SKUs across multiple categories. You can organize products into categories and subcategories — for example, separating quilting cotton, apparel fabric, thread, notions, patterns, batting, and sewing machines into their own sections — and use advanced filterable search at the register to quickly find any item. Products can also be assigned to multiple price levels, customer groups, and store locations from the same catalog.

Yes. MicroBiz supports customer-based pricing tiers that allow you to offer different price levels to different customer groups. You can set up a guild or wholesale pricing tier and assign it to specific customer accounts, so that when a guild member or wholesale buyer purchases from you their discounted pricing is applied automatically at the register without requiring staff to manually override prices. Pricing tiers can be configured as a percentage discount, a fixed dollar amount off, cost plus a defined margin, or a specifically defined price per item.

Yes. MicroBiz supports quantity-based tiered pricing, allowing you to set price break points based on the quantity purchased. At the register, MicroBiz keeps track of the quantity added to a transaction and automatically adjusts the price when a threshold is reached. For example, you can sell quilting cotton at the regular retail price per yard for purchases under 10 yards, and automatically drop to a lower price when 10 or more yards are purchased in a single transaction — without requiring staff to manually apply discounts.

Yes. MicroBiz has a built-in special order workflow that allows you to take customer orders for items not currently in stock, collect a deposit, and track the order through to fulfillment. When the item arrives from your vendor, MicroBiz automatically links it back to the original customer order and alerts you so the customer can be contacted for pickup. This is particularly useful for sewing and quilt retailers who regularly source specific fabric collections, limited colorways, or hard-to-find notions and patterns directly from manufacturers or distributors on behalf of customers.

Yes. MicroBiz includes a full credit account and accounts receivable module. You can set up house charge accounts for quilt guilds, sewing clubs, schools, and other organizational customers, allowing them to purchase on account and pay on a monthly or agreed billing cycle. MicroBiz tracks the full account balance, available credit, and complete transaction history for each account. You can generate and print or email AR statements, set credit limits and payment terms per customer, and support open item accounts receivable — meaning payments can be allocated against specific open invoices rather than simply applied to the oldest balance.

Yes. MicroBiz supports barcode price label printing directly from product records, allowing you to print labels for fabric bolts, notions, patterns, and any other products in your catalog. Labels can be printed on any standard supported barcode label printer and include the product name, price, and barcode for fast and accurate scanning at the register. This is particularly useful for sewing and quilt retailers who need to label individual fabric bolts or price notions and accessories for display on the shop floor.

Yes. Serial number tracking is one of MicroBiz's core inventory features and is particularly valuable for sewing and quilt retailers who sell sewing machines. You can flag any product as serialized and set serial number tracking as required or optional. Serial numbers can be captured when a machine is received into inventory, from the product record, or at the point of sale when the machine is sold. MicroBiz maintains a complete serial number history showing when each unit was received, which customer purchased it, and when it was sold — making warranty lookups and service history tracking fast and accurate. When a customer brings a machine in for repair, you can reference the original purchase and serial number directly from their customer record.

Yes. MicroBiz includes a full work order and service management module well suited for sewing and quilt retailers that offer machine repair services. You can check in a customer's sewing machine, enter a description of the work to be performed, add service notes, and print job tickets. Work orders support billing for both parts and labor, allowing you to charge by the hour or by the job. You can collect deposits on service work, set due dates, assign work to specific employees, and track each job through to completion and customer pickup. The customer record in MicroBiz maintains a full service history for each machine brought in for repair, making it easy to reference past service work when a customer returns.

Yes. MicroBiz integrates directly with QuickBooks Online. With one click you can publish register batch financial data to mapped GL accounts in QuickBooks, including sales revenue, cost of goods sold, taxes, and payment type breakdowns. When you receive inventory from fabric and notion suppliers, MicroBiz can automatically create vendor bill payables in QuickBooks. Sales tax liabilities are also pushed directly to the QuickBooks Sales Tax Center, keeping your books accurate without manual data entry.

Yes. MicroBiz integrates directly with WooCommerce, allowing you to publish your in-store fabric, pattern, and notion products to your website with one click. MicroBiz automatically syncs inventory levels between your store and your WooCommerce site, so when a fabric or product sells in-store the stock count on your website updates immediately — preventing overselling of items that are no longer available. Online orders are pulled into MicroBiz for fulfillment and inventory management, allowing you to manage in-store and online sales from a single system.

Yes. MicroBiz supports open item accounts receivable, which means payments made on a customer account can be allocated against specific open invoices rather than simply applied to the oldest balance. This is particularly valuable for quilt guilds and sewing clubs that may have multiple simultaneous fabric orders, notion purchases, and special orders open at the same time and want to pay off specific orders independently. Open item AR keeps each account clean and organized, and makes it easy to identify exactly which invoices remain outstanding at any point in time.

Yes. MicroBiz integrates with a barcode lookup catalog that allows you to search for and instantly import product data by scanning or entering a UPC barcode. When adding a new sewing or quilting product to your catalog, MicroBiz will look up the item and automatically populate the product name, description, and other available product details — eliminating the need to manually key in product information. This is a significant time saver for sewing and quilt retailers who carry a large number of SKUs across fabric, thread, notions, patterns, and sewing machines and frequently need to add new products from multiple vendors.