Uniform and Scrub Retailer Point of Sale

Yes. MicroBiz supports matrix products with up to three variants, allowing you to set up a single product record for a scrub top or uniform item and define all available combinations of size, color, and fit. Each combination can carry its own price, SKU, and inventory level. At the register, staff simply select the desired variant from the matrix rather than searching for a separate product record for each option — keeping your catalog clean and your checkout process fast. MicroBiz also supports advanced filterable product search, allowing staff to search and filter by style, category, brand, vendor, size, and color to quickly find the right item.

Yes. MicroBiz supports both customer-based pricing and private online stores for corporate and institutional accounts. In-store, you can assign contract pricing to a specific organizational account so that when an employee purchases from you, their negotiated price is applied automatically at the register without staff needing to manually override prices. Through the WooCommerce integration, you can also set up private online stores accessible only by username and password, where you can display a curated selection of approved uniform items at the organization's contracted prices. This allows hospital systems, police departments, and other institutional clients to give their employees a dedicated ordering portal with only the items and prices applicable to their account.

Yes. MicroBiz supports contract and customer-based pricing that allows you to assign specific negotiated prices to individual customer accounts or customer groups. When an employee from a hospital, clinic, or public safety organization makes a purchase, their contracted pricing is applied automatically at the register. Through the WooCommerce integration, you can take this further by creating private online portals for each organization — displaying only the curated uniform items approved for that organization's employees at their contracted prices. Access to each private store is controlled by username and password, ensuring only authorized employees can view and purchase from their organization's store.

Yes. MicroBiz has a built-in special order workflow that is particularly well suited for scrub and uniform retailers. You can mark an item as a special order at the time it is sold, which places it on a list of special order items in the purchasing module. When the uniform or scrub is received from the vendor, MicroBiz alerts you that the item is attached to a customer order so that the customer can be contacted and the item can be set aside for pickup or shipment. This workflow is critical for uniform retailers who regularly order non-stocked sizes, colors, or styles directly from vendors on behalf of customers.

Yes. MicroBiz supports the management of alteration and customization orders through its work order module. You can check in customer items or new uniform purchases for embroidery or customization, and enter a detailed description of the work to be performed — including logo placement, thread color, text, and any other specifications. The work order record tracks the job through to completion and maintains a service history for each customer, making it easy to reference past embroidery specifications when a customer reorders. Note that MicroBiz does not currently support custom embroidery forms or attachment of logo image files within the work order.

Yes. MicroBiz supports deposit collection on orders, allowing you to collect a full or partial deposit at the time the order is placed and collect the remaining balance when the customer comes in for pickup. You can set minimum deposit rules at the store level to enforce consistent policies across your staff. The order record clearly displays all deposits collected and the outstanding balance, so your team always knows exactly what is owed when a customized or embroidered uniform order is ready for the customer.

Yes. MicroBiz includes a full credit account and accounts receivable module. You can set up house charge accounts for hospitals, clinics, police departments, fire departments, and other institutional clients, allowing them to purchase on account and pay on a monthly or agreed billing cycle. MicroBiz tracks the full account balance, available credit, and complete transaction history for each account. You can generate and print or email AR statements, set credit limits and payment terms per customer, and support open item accounts receivable — meaning payments can be allocated against specific open invoices rather than simply applied to the oldest balance.

Yes. MicroBiz supports customer-based pricing tiers that allow you to offer different price levels to different customer groups. You can set up a contract pricing tier and assign it to a specific hospital, agency, or institutional account so that their negotiated prices are applied automatically at the register without requiring staff to manually override prices. Pricing tiers can be configured as a percentage discount, a fixed dollar amount off, cost plus a defined margin, or a specifically defined price per item — giving you full flexibility to manage contract pricing across multiple institutional accounts simultaneously.

Yes. MicroBiz integrates directly with QuickBooks Online. With one click you can publish register batch financial data to mapped GL accounts in QuickBooks, including sales revenue, cost of goods sold, taxes, and payment type breakdowns. When you receive inventory from uniform vendors, MicroBiz can automatically create vendor bill payables in QuickBooks. Sales tax liabilities are also pushed directly to the QuickBooks Sales Tax Center, keeping your books accurate without manual data entry.

Yes. MicroBiz supports open item accounts receivable, which means payments made on a customer account can be allocated against specific open invoices rather than simply applied to the oldest balance. This is particularly valuable for hospitals, police departments, and other institutional clients who may have multiple simultaneous uniform orders and embroidery jobs open at the same time and want to pay off specific orders independently. Open item AR keeps each account clean and organized, and makes it easy to identify exactly which invoices remain outstanding at any point in time.

Yes. MicroBiz integrates directly with WooCommerce, allowing you to publish your in-store scrub and uniform products to your website with one click. MicroBiz automatically syncs inventory levels between your store and your WooCommerce site, so when an item sells in-store the stock count on your website updates immediately — preventing overselling of items that are no longer available. Online orders are pulled into MicroBiz for fulfillment and inventory management. You can also create private online stores for your institutional customers, displaying only their approved uniform items at contracted prices, with access controlled by username and password.

Yes. MicroBiz connects with the electronic product catalogs of major uniform and scrub vendors, allowing retailers to quickly add new item records to MicroBiz with one click — including available size and color variants, product images, cost, and description. MicroBiz also allows you to set up pricing and rounding rules to automatically generate retail prices based on cost, MAP, and MSRP data from the vendor catalog. In addition, vendor data feeds provide real-time visibility into vendor stock levels, which are displayed in MicroBiz to help you check product availability when creating purchase orders. Current vendor catalog integrations include Cherokee, Barco, Landau, Maevn, and Koi.

Yes. In addition to the direct vendor catalog integrations, MicroBiz integrates with a general barcode lookup catalog that allows you to search for and instantly import product data by scanning or entering a UPC barcode. When adding a new scrub or uniform product to your catalog from a vendor not covered by a direct catalog integration, MicroBiz will look up the item and automatically populate the product name, description, and other available product details — eliminating the need to manually key in product information.